T-DOC Endo - endoscope reprocessing software
T-DOC Endo - endoscope reprocessing software
Endoscope processing traceability
Endoscope reprocessing is complex, given their requirements for safe and reliable cleaning, storage, and transportation. With T-DOC Endo as your endoscope tracking software you are ensured correct handling of endoscopes, supporting you in complying with national and international regulations. All while increasing patient safety.
Overview
T-DOC Endo manages and documents the complex handling and reprocessing specifications of your endoscopes. Ensure accurate work procedures and get complete overview of your endoscope stock.
Key Benefits
Quality assurance with full endoscope processing traceability
T-DOC tracks endoscopes within the endoscopy unit directly to the procedure room or patient. With numerous T-DOC options for reporting, you can base procedures on best practices and actual data – not on assumptions. T-DOC Endo facilitates compliance with national standards, including endoscope expiry time requirements and handling specifications.
T-DOC provides a documented record that all endoscopes are disinfected correctly. This in accordance with your hospital’s required processes as well as local, national and international regulatory standards.
Keeping human errors at a minimum
Detailed reprocessing instructions are needed to appropriately and effectively reprocess today’s high value and highly complex endoscopes. T-DOC provides various methods to ensure endoscopes are being utilized in accordance with the manufacturer’s reprocessing instructions. Thereby, potential damage is minimized, and utilization increased.
The intuitive T-DOC user interface keeps human errors to an absolute minimum. T-DOC offers clear guidance at each location and ensures that selected handling steps and endoscope-specific procedures have been followed.
Integration with multiple systems
T-DOC interfaces with reprocessing equipment such as automated endoscope reprocessors and drying cabinets. T-DOC ensures your facility automatically documents these critical steps while effectively utilizing your high value endoscope inventory. In addition, T-DOC can be interfaced with hospital information systems, surgical scheduling systems, materials management systems and financial systems. You are thereby provided with a fully integrated, and cost-effective solution to ensure endoscope processing traceability.
Optimize your return on investment with endoscope reprocessing software
T-DOC directly impacts savings within an endoscopy unit by minimizing endoscope inventory, tracking costly endoscope repairs, and managing non-conformance issues. T-DOC reduces manual processes and ensures endoscopes are reprocessed correctly to prevent costly damage to these valuable assets. With T-DOC as your endoscope reprocessing software you will secure the return on your investment.
Key Features
Full endoscope traceability
T-DOC provides accurate and auditable endoscope traceability to prevent duplicate production
Tracking all unique endoscope processes
Endoscopes linked to a patient can be tracked reliably to the actual endoscope used, the endoscope components, the unique automatic endoscope reprocessor and process, and the storage cabinets. T-DOC enables you to document lot numbers for e.g. detergents and cleaning equipment, which are used on endoscopes. It also links endoscopes to staff handling goods, maintenance, and repairs.
Easy location of historical data
T-DOC stores a historical record of how the endoscope was processed prior to reaching the patient. Importantly, if any steps were skipped, or any processes failed, staff are immediately alerted, and a recall can be initiated.
Preventing expired endoscopes from use on patients
T-DOC tracks the movement of endoscopes, calculating each step to ensure patient safety and compliance with regulatory standards
Customized processing points
The T-DOC process allows for automatic documentation of customized processing points specific to individual endoscopy units. Endoscopes can be tracked to customized locations, such as a centralized endoscopy unit, an automated endoscope reprocessor, a drying cabinet or a given patient. They can also be tracked in a decentralized way at each specialty procedure room, or transported across multiple sites. T-DOC calculates the movement of each endoscope to ensure that it has not expired prior to use on a patient. Furthermore, it provides staff the necessary data to better utilize inventory and reduce reprocessing costs.
Minimize expired endoscopes
T-DOC provides a complete overview of endoscopes’ expiry times and assigns pre-defined expire time rules to groups or single endoscopes. Expiry times can be calculated for all endoscopes based on their type of handling, cleaning, transport, and storage. T-DOC thereby facilitates compliance with local and national standards regarding maximum time intervals. This could be between disinfection, the drying process, and the actual use on a patient.
Drying cabinet info overview
T-DOC improves endoscope utilization by providing a better overview of endoscope statuses
Configurable information overviews
The T-DOC drying cabinet information overview provides quick insight into the location and expiry times of all endoscopes in the drying cabinets. It supports first-in-first-out principles and enables departments to optimize the usage of available endoscopes.
Endoscopes located in the drying and storage cabinets can be filtered according to your own criteria. For example, types of endoscopes or predefined timing rules. Accordingly, the drying cabinet information overview can filter and show the selected endoscopes. The overview is accessible from treatment rooms, enabling nurses to identify available endoscopes.
Tracking endoscope repairs
T-DOC uniquely tracks repairs to endoscopes and includes vendor information and costs
Full repair registration
A simple scan registers repairs at various processing points and allows hospitals to track which endoscopes were repaired. T-DOC manages vendor and compliance information, where and when the repair took place, and the repair procedures.
T-DOC provides detailed repair overview and enables you to document and manage the exact costs associated with high value endoscope production.
Optimize contracts with repair vendors
In T-DOC, you can register all repair movements. The associated data allow you to generate precise statistics on the total number and costs of repairs from all vendors. The next time contracts are negotiated, these statistics will allow you to make fair and favorable demands. This enables you to keep your repair expenses at an absolute minimum.
User-friendly endoscope handling steps
T-DOC lets you define endoscope handling steps for workflow optimization and quality assurance purposes
Ensure correct handling of endoscopes
With T-DOC, you can define local handling types and handling steps. Assigning different handling types to your endoscopes ensures that each endoscope is reprocessed according to its specific needs.
The on-screen handling steps enable personnel to perform accurate disassembly, manual cleaning and checking of endoscopes using images, sound and/or video.
The intuitive and user-friendly touch screen interface provides user guidance at each location and eliminates the need for a scanner.
T-DOC reduces the risk of human error and increases patient safety by ensuring selected handling steps and endoscope-specific procedures have been followed.
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